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1
Purpose
This
document sets out our policy for responding to requests for deletion of data under UK data protection law
This document explains the rights of the data subject in relation to data deletion and the responsibilities of
BELBIN in responding with such a request
2
Individual Rights
An
individual has the right to erasure, also known as ‘the right to be forgotten’ The principle underpinning this
right is to enable an individual to request the deletion or removal of personal data where there is no compelling
reason for its continued processing
3
When does the right to erasure apply?
As
stipulated in UK data protection law, individuals have a right to have personal data erased and to prevent
processing in specific circumstances

Where the personal data is no longer necessary in relation to the purpose for which it was originally
collected/processed

When the individual withdraws consent

When the individual objects to the processing and there is no other legal ground for the relevant
processing activity

When the personal data was unlawfully processed

Where the personal data has to be erased in order to comply with a legal obligation
4
What information does BELBIN retain?
The
BELBIN online system “ stores data about individuals in order to create a Team Role Report We
store the name, e mail address, gender, organisation/department (if provided) and subsequent Team Role
scores for each individual in order to create a report, which is stored on our secure servers in the UK for a period
of 90 days This data is stored and used in accordance with our Privacy Policy, which can be found at
www belbin com/privacy/privacy policy pdf
If
consent is provided, personal data (including the above, plus address, telephone number and notes) may be
stored in our CRM system for the purposes of contacting you regarding BELBIN news, products and promotions
Data Deletion Policy
March 2021 |
March 2021 | www.belbin.comwww.belbin.com| © Belbin 2021| © Belbin 2021
5
5..HowHowcancandatadatabebedeleted?deleted?
If
IfyouyouhavehavepurchasedpurchasedaaTeamTeamRoleRoleReportReportdirectlydirectlyfromfromBelbin,Belbin,BelbinBelbinactsactsasasdatadatacontrollercontroller..InInthisthiscase,case,wewewillwilldeletedeletethetheTeamTeamRoleRoledatadata(scores)(scores)uponuponrequestrequest(via(viaemailemailtotoprivacy@belbinprivacy@belbin..comcom),),uponuponclosureclosureofofyouryouraccount,account,ororafterafterthreethreeyearsyears..IfIfananorganizationorganizationpurchasespurchasesaccessaccesstotothetheBelbinBelbinOnlineOnlineAccount,Account,BelbinBelbinactsactsasasthethedatadataprocessorprocessorandandthethecustomercustomeractsactsasasdatadatacontrollercontroller..InInthisthiscase,case,ititisisthetheresponsibilityresponsibilityofofthethecustomer,customer,asasdatadatacontroller,controller,totoensureensurethatthatdatadataisisnotnotheldheldlongerlongerthanthannecessarynecessaryforforthethepurposespurposesforforwhichwhichititisisintendedintended..
A
AuseruserofofthetheBelbinBelbinOnlineOnlineAccount,Account,actingactingononbehalfbehalfofoftheirtheirorganization,organization,cancandeletedeletedatadatafromfromtheirtheirInterplaceInterplacesystemsystemwheneverwhenevertheytheywishwish..ThisThisdatadataisisdeleteddeletedfromfromthethesystemsystemimmediatelyimmediatelyandandcannotcannotbeberecoveredrecoveredbybyanyanyusersusersororBELBINBELBINemployeesemployeesafterafterthisthispointpoint..DataDatawhichwhichhashasbeenbeendeleteddeletedororotherwiseotherwisedestroyeddestroyedcancannotnotbeberecoveredrecoveredatatanyanytimetime..SufficientSufficientwarningwarningisisgivengiventotothetheaccountaccountadministratoradministratorbeforebeforedatadataarearepermanentlypermanentlydeleteddeleted..
Data
Datamaymaystillstillremainremainininthethesystemssystemsbackback–upupfiles,files,whichwhichwillwillbebedeleteddeletedperiodicallyperiodically..
Information
InformationmaymaybebedeleteddeletedfromfromourourCRMCRMuponuponrequestrequesttotoprivacy@belbinprivacy@belbin..comcom..WeWeundertakeundertaketotoperformperformthethedeletiondeletionwithinwithinoneonemonthmonth((3030calendarcalendardays)days)andandwillwillsendsendyouyouaaconfirmationconfirmationonceoncethetheinformationinformationhashasbeenbeendeleteddeleted..WhereverWhereverpossible,possible,wewewillwillaimaimtotocompletecompletethetherequestrequestininadvanceadvanceofofthethedeadlinedeadline..
Data Deletion Policy
Data Deletion Policy